Terms & Conditions
MINI ATHLETICS RALEIGH
TERMS AND CONDITIONS
Verena LLC d/b/a Mini Athletics Raleigh
Effective upon enrollment. Please read carefully before booking.
Please read these terms carefully before you book classes with Mini Athletics Raleigh. These terms tell you who we are, how we provide classes and related sessions, how you may change or end the contract, what to do if there is a problem, and other important information. If you think there is a mistake in these terms, please contact us to discuss.
All parents wishing their child to attend a Mini Athletics Raleigh class must agree to the terms and conditions set out below. These terms are deemed accepted upon completion of the online sign-up process, once you have confirmed acceptance on the booking form and payment has been received.
1. Who We Are and How to Contact Us
1.1. Mini Athletics Raleigh is operated by Verena LLC, a North Carolina limited liability company, as a franchisee of Mini Athletics United, Inc. (“Franchisor”). Mini Athletics Businesses are independently owned and operated. Verena LLC is solely responsible for the delivery of all classes and services in the Raleigh area.
1.2. To contact Mini Athletics Raleigh, please email us at triangle@miniathletics.com.
1.3. Franchisor is not responsible for the acts or omissions of any franchisee, including in connection with the provision of services or operation of a Mini Athletics Business.
2. Definitions
In these Terms and Conditions, the following words have the meanings set out below:
“Activity” or “Activities” means any class, session, camp, party, or event provided by Mini Athletics Raleigh.
“Child” means any child who participates in an Activity.
“Coach” or “Amazineer” means the Mini Athletics Raleigh representative running a class or session.
“Fees” means the membership fee and the prices charged for attending classes and related sessions.
“Parent” and “you” means the legal guardian of any Child who makes a booking.
“Premises” means any premises where Activities are conducted.
“Released Parties” means Mini Athletics Raleigh (Verena LLC); other persons hosting the Activities; the owner, leasees, licensees and all other persons or entities with an interest in the property where Activities occur; Mini Athletics Franchising USA LLC; and each of their respective parents, subsidiaries, affiliates, officers, directors, employees, agents, representatives, successors, assigns, volunteers, executors, administrators, estates, and personal and legal representatives.
“Website” means the website at www.miniathletics.com.
3. Age Eligibility
3.1. Mini Athletics Raleigh programs are designed for children ages 1 through 7 years old.
3.2. Enrollment is limited to children within this age range. Mini Athletics Raleigh reserves the right to decline or discontinue enrollment for any participant who does not meet the applicable age eligibility requirements.
4. Booking a Class
4.1. Class bookings can be made online at www.miniathletics.com.
4.2. During the booking process, you will be asked to read and agree to these Terms and Conditions. Upon completion, you will receive a confirmation email detailing what you have booked and the time and location of your classes.
4.3. All class timetables are correct at the time of publishing. If your class time or location changes, Mini Athletics Raleigh will contact you with as much notice as possible.
4.4. Any medical conditions and/or allergies that Coaches should be aware of must be declared via the website booking process. It is your responsibility to notify Mini Athletics Raleigh of any changes to your Child’s medical conditions or allergies immediately.
5. Payment, Fees, and Cancellation
Membership Fee
5.1. In addition to class fees, a membership fee to join the Mini Athletics Raleigh community is payable, as set out on the Website. This fee is payable at the time of initial enrollment and is non-refundable.
Billing Authorization
5.2. By enrolling, Parent authorizes Mini Athletics Raleigh to automatically process participation fees, which may be a one-time purchase or an ongoing subscription. Fees may be billed on the day of purchase or on the first day of each month and charged to Parent’s payment card. Authorization for services already rendered cannot be cancelled or refunded under any circumstances.
5.3. Parent authorizes Mini Athletics Raleigh and/or its designated payment agent to charge the payment card for all amounts owed now or in the future. Parent agrees to maintain current payment information at all times.
5.4. If fees change, you will be notified of revised prices by Mini Athletics Raleigh.
Taster Classes
5.5. Taster classes give a Parent the opportunity to book a one-off class to see if the Child enjoys the session. Parents are not permitted to book more than one taster session per Child.
Monthly Subscription
5.6. Monthly subscription is the most cost-effective booking option. When a Parent signs up for the first time, they will pay for the remaining classes in that month. Monthly payments are then taken automatically on the first (1st) day of each month.
5.7. Parents may cancel a monthly subscription at any time by logging into their account dashboard on the Website and selecting ‘cancel subscription.’ Responsibility for classes in the month of cancellation remains with the Parent.
5.8. There are no refunds for classes missed by the Parent under a monthly subscription. If Mini Athletics Raleigh cancels a class, the value of the cancelled class will be deducted from the following month’s fee.
Block Bookings
5.9. Block bookings allow Parents to pay for a block of 3, 6, or 12 consecutive classes. Classes must be taken weekly in succession as they fall due.
5.10. There are no refunds for classes missed by the Parent under block bookings. If Mini Athletics Raleigh cancels a class, an additional class will be added to the end of the block.
Termly Bookings
5.11. Termly booking allows Parents to pay for a full term as set by Mini Athletics Raleigh. If joining mid-term, payment will be pro-rated for remaining sessions.
5.12. There are no refunds for classes missed by the Parent under termly bookings. If Mini Athletics Raleigh cancels a class, a credit code to the value of one class will be issued for the following term.
Holiday Camps
5.13. Holiday camps are available for children ages 4–8 and can be booked via the Website. Individual days may be available depending on availability, or full camp booking may be required. Holiday camps are separate from class subscriptions and term bookings.
Birthday Parties and Events
5.14. Birthday parties, school clubs, and nursery sessions are arranged separately from regular classes and can be arranged directly with Mini Athletics Raleigh. Payment for these will be taken separately.
Class Cancellations by Mini Athletics Raleigh
5.15. If Mini Athletics Raleigh cancels a scheduled class due to weather, venue unavailability, coach absence, or other circumstances, a makeup class or session credit will be offered in accordance with the policies above. No cash refunds will be issued for individual cancelled sessions.
5.16. Mini Athletics Raleigh will make reasonable efforts to provide at least 24 hours’ advance notice of cancellations and will not be responsible for any expenses incurred by a Parent who fails to receive such notice.
5.17. Mini Athletics Raleigh reserves the right to change class locations within the Raleigh, NC area. Families will be notified of any venue changes in advance.
6. Parent Responsibilities
6.1. You warrant and represent that all information provided on the booking form is accurate and up to date, and you will notify Mini Athletics Raleigh of any changes immediately.
6.2. You must inform Mini Athletics Raleigh of any medical condition (including allergies) affecting your Child before they participate in any class or session.
6.3. Neither the Child nor any Parent or Carer should attend a Mini Athletics class if experiencing symptoms of any infectious or contagious disease or illness without first notifying Mini Athletics Raleigh.
6.4. It is compulsory for a Parent or Carer to be present throughout public classes and birthday parties. The Parent or Carer has sole responsibility for the conduct and care of the Child at all times on the Premises.
6.5. Where a Parent or Carer is not required to be present (e.g. for holiday camps, school clubs, or nurseries), the Parent or Carer must collect their Child promptly at the end of the session.
6.6. Parent agrees to keep the content of Mini Athletics classes confidential and not to copy, replicate, or use any aspect of the Mini Athletics program directly or indirectly, including by sharing materials with any competing business or individual offering similar children’s activity classes.
6.7. Parent agrees to indemnify and keep indemnified Mini Athletics Raleigh against all loss, liability, costs, and expenses arising directly or indirectly from any action or inaction of the Parent, Carer, or Child.
7. Sibling Policy
7.1. Non-participating siblings of enrolled children are permitted on the Premises during classes, provided they do not participate in or disrupt the class.
7.2. Non-participating siblings remain the sole responsibility of the Parent or accompanying adult at all times. If a sibling requires attention that necessitates the Parent leaving the Premises, the enrolled Child must accompany the Parent and must not be left in the care of the Coach.
7.3. Non-participating siblings are not covered by class insurance if they cause or are involved in an accident.
8. Behaviour and Exclusion
8.1. Parents, carers, and children are expected to behave in a respectful and considerate manner toward Coaches, other participants, and members of the public at all times.
8.2. Mini Athletics Raleigh reserves the right, at its sole discretion, to exclude a Child, Parent, or accompanying adult from any class or from the program permanently if their behaviour is deemed unacceptable or poses a risk to the safety and wellbeing of others. In the event of exclusion, no refund will be issued for remaining sessions.
8.3. The safety and wellbeing of your child is of the utmost importance to Mini Athletics Raleigh. We have a responsibility to report any inappropriate or suspicious behaviour to the relevant authorities.
9. General Class Rules
9.1. Parents and Carers should stay within easy sight and reach of their Child at all times.
9.2. Please ensure your Child arrives promptly for sessions.
9.3. Children should come dressed in suitable sportswear including trainers, shorts or tracksuit bottoms.
9.4. Children should bring a drink to each session. Please do not bring food to sessions as some children may have severe allergies, and food consumed during sessions may present a choking hazard.
9.5. Keep prams, belongings, and non-participating children away from the activity zone at all times.
9.6. Where possible, please keep noise to a minimum during sessions so children can hear instructions from the Coach.
9.7. To protect children, please refrain from taking photographs of other children during classes. This is in accordance with child protection best practices.
9.8. Mini Athletics Raleigh may need to film classes for training and educational purposes. If you are not comfortable with this, please notify us at triangle@miniathletics.com at least 4 hours before your Child’s session.
9.9. At times there may be physical contact between the Coach and the Child, which will always be carried out in a professional and caring manner.
9.10. Some activities involve Parent participation. Please inform the Coach before the session starts if you are unable to participate.
10. Coaching Staff
10.1. Whilst Mini Athletics Raleigh will endeavor to provide consistency in coaching, it cannot guarantee that the same Coach will be present at every class. Coaches may be substituted due to illness, personal circumstances, or for training and assessment purposes.
10.2. Substitutions will in no way affect the quality of the class. Mini Athletics Raleigh reserves the right to change coaching staff at its discretion.
11. Acknowledgment and Assumption of Risks
11.1. Participant agrees to assume all risks incidental to and associated with participation in the Activities, including but not limited to risks associated with: traveling to and from Activities; slick, wet, or uneven surfaces; interaction with other participants; loss of balance; mechanical failure of equipment; changing weather conditions; exposure to temperature extremes; failing to play safely or within the limitations of one’s abilities; negligence of other participants; lack of supervision, proper equipment, training, or other safety measures; consuming food or beverages at the Premises; exposure to communicable diseases including COVID-19; and sharing facilities with people involved and not directly involved in the Activities.
11.2. Participant acknowledges that these and all other activities are inherently dangerous and entail both known and unknown risks, all of which Participant voluntarily assumes.
12. Release of Claims and Agreement to Hold Harmless
12.1. Participant hereby releases, waives, relinquishes, covenants not to sue, and forever discharges the Released Parties from all liabilities, claims, actions, damages, costs, or expenses of any nature arising out of or connected with the Mini Athletics Business and/or Participant’s participation in the Activities.
12.2. Participant further agrees to indemnify and hold each of the Released Parties harmless from and against any and all such liabilities, claims, actions, damages, costs, or expenses including all attorneys’ fees and disbursements through and including any appeal.
12.3. This release includes any claims based on the negligence, action, or inaction of any of the Released Parties and covers bodily injury (including death), property damage, and loss by theft or otherwise, suffered by Participant before, during, or after the Activities.
13. Indemnification
13.1. Participant agrees to indemnify, defend, and hold harmless the Released Parties from and against any and all claims, demands, suits, judgments, losses, defense costs, or expenses of any nature arising directly or indirectly from: (i) the Activities; (ii) Participant’s use of equipment or facilities associated with the Activities; and/or (iii) Participant’s acts or omissions. Defense costs include attorneys’ fees, expert witness fees, court costs, travel expenses, and other expenses of litigation or alternative dispute resolution at all stages.
14. Disclaimer of Warranties
14.1. THE SERVICES PROVIDED ARE ON AN “AS IS” AND “AS AVAILABLE” BASIS. FRANCHISOR DISCLAIMS ALL REPRESENTATIONS OR WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
14.2. FRANCHISOR IS NOT LIABLE FOR THE ACTS, ERRORS, OR NEGLIGENCE OF ANY FRANCHISEE, OR FOR ANY PERSONAL INJURIES, DEATH, OR PROPERTY DAMAGE RESULTING THEREFROM. FRANCHISOR HAS NO LIABILITY AND WILL MAKE NO REFUND IN THE EVENT OF ANY DELAY, CANCELLATION, STRIKE, FORCE MAJEURE, OR OTHER CIRCUMSTANCES BEYOND ITS CONTROL.
15. Limitation of Liability
15.1. THE RELEASED PARTIES WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES.
15.2. THE RELEASED PARTIES’ CUMULATIVE LIABILITY TO PARTICIPANT UNDER ANY CLAIM SHALL NOT EXCEED THE AMOUNT OF FEES THEN DUE AND OWING BY PARTICIPANT TO THE MINI ATHLETICS BUSINESS.
15.3. ANY AND ALL CLAIMS ARISING OUT OF OR RELATING TO THIS AGREEMENT WILL BE BARRED UNLESS A JUDICIAL PROCEEDING IS COMMENCED WITHIN ONE (1) YEAR FROM THE DATE THE PARTY ASSERTING THE CLAIM KNEW OR SHOULD HAVE KNOWN OF THE FACTS GIVING RISE TO THE CLAIM.
16. No Undisclosed Conditions; Medical Treatment Authorization
16.1. Participant represents that there are no undisclosed conditions that would impair participation in the Activities.
16.2. In the event of any emergency, Parent authorizes Mini Athletics Raleigh staff to secure any medical treatment deemed necessary for Participant’s immediate care. Participant will be responsible for payment for any and all medical services rendered.
17. Right to Use Images in Promotional Material
17.1. Participant grants the Released Parties the right to photograph and/or videotape Participant and to display, use, and/or otherwise exploit Participant’s name, face, likeness, voice, and appearance in all media, whether now known or hereafter devised, for advertising, publicity, or promotional purposes, without compensation, reservation, or limitation.
17.2. The Released Parties are under no obligation to exercise any rights granted herein.
18. Complaints Procedure
18.1. We hope you will be delighted with our service. If you are unhappy with any aspect of your experience, please follow the steps below.
18.2. Step 1: Speak directly with the Coach or contact Mini Athletics Raleigh at triangle@miniathletics.com. We will endeavor to resolve the matter promptly and to your satisfaction.
18.3. Step 2: If the response is not satisfactory, please submit your complaint in writing to Mini Athletics head office at info@miniathletics.com.
19. General
19.1. Participant expressly waives the right to trial by jury.
19.2. The undersigned Parent certifies that he/she is 18 years of age or older.
19.3. This Agreement shall be governed by and construed in accordance with the laws of the state where the principal office of the Franchisor or the Mini Athletics Business hosting the Activities is located, without regard to conflict of law principles. All actions must be commenced in a state court of general jurisdiction closest to that principal office.
19.4. Mini Athletics Raleigh reserves the right to amend these Terms and Conditions at any time. The updated version will be posted on the Website and will take effect immediately upon posting. Material changes will be communicated to customers by email.
19.5. No amendment, waiver, or consent shall be valid unless in writing signed by all parties.
19.6. If any provision of this Agreement is deemed invalid or unenforceable, it shall not affect the validity or enforceability of any other provision, all of which shall remain in full force and effect.
19.7. Obligations and rights that by their nature are intended to survive termination or expiration of this Agreement shall so survive.
20. Electronic Signatures
20.1. Parent agrees that this Agreement may be electronically signed. Electronic signatures appearing on this Agreement are the same as handwritten signatures for purposes of validity, enforceability, and admissibility.
20.2. Parent represents and warrants that Parent is the parent or legal guardian of the Child named in the booking.
